Part Time Reception/Admin Asst 20-24hrs/wk

Post Date: Wednesday, January 22
Job Title: Part Time Reception/Admin Asst 20-24hrs/wk
Organization: UrbanWorks Architecture LLC
Description: As the first person all UrbanWorks guests come in contact with when they arrive or call, the receptionist acts as our ambassador to the outside world: he or she is responsible for the first personable impression we make on our clients, consultants, staff, and guests each time they visit and for creating a welcoming atmosphere for the firm. The position requires a professional attitude, a willingness to help meet expected deadlines, an eagerness to ensure that architectural staff and firm members are supported, and an interest in consistently providing the highest level of professional service. Responsibilities for the position include but are not limited to: Responsibilities 1. Front Desk • Provide welcoming presence for visitors and staff • Field all incoming calls 2. Accounting Support • Accounts Payable data entry • Deposit checks • Accounting filing and mailing • Verify timesheet submission 3. Administrative Support • Provide filing support to admin and project managers • Supplies: o Take inventory and compile office supply orders o Organize supply room and archive additional supplies • Mail: o Distribute incoming mail o Prepare courier orders, FedEx, mailings, and mail A/P o Prepare transmittals and faxes o Receive and distribute shipments and orders • Organize and update the resource library and materials library • Enter new contact information into contact database • Schedule conference room/catering • Photocopying and document distribution • General office maintenance (kitchen, production areas, conference rooms) 4. Take full ownership of role and responsibilities Preferred Skills and Experience • Energetic and outgoing must have positive attitude and pleasant phone voice • Excellent organizational skills and high attention to detail • Experience in an office setting, fielding calls, familiarity with office equipment, and filing • Interest in architecture and providing the highest quality professional service
Salary: hourly tbd
Contact Information: Robb
Contact Phone: no calls please
Contact Email: accountant@urban-works.com
Misc. Info: Please no calls. Email or mail resume only. We are an equal opportunity employer.