Station 19 Architects, INc.
The position of Administrative Assistant works alongside and on behalf of the President and Leadership of Station 19 Architects on both internal and external-facing projects. As the administrative lead in the office, this role is responsible for bringing process and administrative excellence to the business processes of our firm.
We are looking for someone who can function as the “right hand” to the president, helping to carry out essential tasks in customer relationship management, planning, administrative oversight, and communication. The ideal candidate for this role will be a confident and collaborative problem solver, a detailed organizer, and a positive, engaging communicator.
This person must be service-oriented as demonstrated by spreading kindness and actively looking for ways to support co-workers, with a willingness to be a team player and do “whatever it takes” to get the job done. This role assists the President and leadership of Station 19 with the many demands of marketing and managing a premium-level architecture firm.
This is a flexible part-time position +/- 15-20 hours / week. Essential Functions • Be a support to the president and leadership on follow through and accuracy of the office/business functions.
• Front desk admin work: greeting clients, set up / clean up for client meetings, answer phones, word processing as needed, receive and create deliveries, bank deposits, vendor coordination and maintain office supplies. • Maintenance of individual and corporate architectural licenses in various states. • Assist in office organization (filing, clean up, etc). • Log in to check emails on the main Station 19 email. • Assist in preparing client contracts. • Assist in preparing proposals (Adobe In Design). • Set up “Lunch and Learn” seminars for the Design Team (on occasion) • Lastly, to do “whatever it takes” to support the President and leadership Team of Station 19 Architects, Inc. Knowledge, Skills, Abilities, and Personal Characteristics • Knowledge of faith-based terminology and issues. • Skills in Mac, Adobe (InDesign) and Microsoft Office Programs. • Skills in written and verbal communication. • Independent, task-oriented, attention-to-detail, excellent in time management with changing priorities and an ability to multi-task. • Experience working in an architect office (or similar) ideal – but not required. • Highly-organized and self-motivated, with an eye for detail. • Able to work independently. • Ability to analyze contracts and other legal documents to ensure professionalism. • Ability to uphold high moral and ethical practices in the workplace. • Ability to set goals and timelines and follow through.
Qualifications • Bachelor’s Degree and/or 2-4+ years of Administrative Assistant Experience preferred but not required.