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Assistant Facilities Director, Capital Improvement Program

Posted Thursday, March 16


Saint Paul Public Schools


St. Paul


General Information Position Summary Provide administrative leadership and management of the Facilities Department Capital Improvements Program. Areas overseen include: long range facility planning, capital project delivery, program controls, and the District’s environmental health and safety program. Reporting Relationship Report to the Executive Director of Operations and Administration, Facilities Director, or unit head. Minimum Qualifications Bachelor’s degree in architecture, engineering, construction management, urban planning, or related degree, and five years of experience at a managerial or supervisory level in a design or construction program with multiple simultaneous projects. Preferred Qualifications · Registration as a professional Architect of Engineer in the State of Minnesota. · LEED Accredited Professional · Experience managing a large construction program in the public sector Responsibilities The essential functions include, but are not limited to, the following fundamental duties: Perform a full range of managerial, administrative and supervisory functions commensurate with the level of this position; supervise the Facility Planning, Capital Project Delivery, Program Controls, and Environmental Services teams. Provide a full range of managerial, administrative and supervisory functions to the entire Facilities Department upon the request of and in coordination with the Facilities Director (or unit head). Lead the development of strategic plans relating to building construction and environmental safety at the district; develop long range plans for dedicated funding sources; evaluate operation and maintenance needs of facilities in a strategic context; provide cost estimates for work; schedule capital and deferred maintenance projects.; conduct space utilization studies of district facilities to identify the capacities of facilities and efficient uses of space; make recommendations to facilitate program needs. Manage the budgets for various funds, including certificates of participation, capital bonds, Long Term Facilities Maintenance revenue (both bonds and levy), and operating capital; work closely with the Chief Financial Officer to develop and implement funding strategies for supervise cash flow projections for building construction funds. Develop district design and construction standards, policies, and procedures; ensure consistency in their use across functional areas. Develop appropriate program controls for the scale of construction program. Supervise the construction administration process, including ensuring that construction contracts comply with prevailing wage and other labor issues; review change orders and other documents which define or alter the construction contract; monitor construction contracts. Manages all budgets, schedules, scope development, design and construction contracts, documents, procedures and controls for assigned projects Resolves complex construction-related issues, disputes, and disagreements. Establish key performance indicators for the capital improvement program. Coordinate planned and emergency environmental abatement and construction projects related to environmental health and safety; plans and directs the implementation of environmental health and safety inspections and other related projects in district facilities; ensure OSHA compliance and direct the submission of OSHA reports as necessary. Contribute to the District’s Strong Schools, Strong Communities efforts by partnering with other staff to contribute to student achievement and the alignment and sustainability of resources. Perform other related duties as assigned. Knowledge, Skills and Abilities Considerable knowledge of all phases of architectural design, from master planning and pre-design to construction administration and project close-out. Considerable knowledge of applicable building codes and standards (including, but not limited to, the Life Safety Code, Minnesota State Building Code, Americans with Disabilities Act and ICC A117.1, Health Codes, and ASHRAE standards.) Considerable ability to develop strategic plans and recommendations and to implement building projects and environmental and safety programs. Considerable knowledge of construction practices, contract management, project delivery methods, public procurement, and procedures. Considerable knowledge of the use of computer and data systems as they related to construction program management Working knowledge in compliance and reporting requirements of regulatory agencies. Exceptional leadership and conflict management skills. Exceptional interpersonal skills. Exceptional ability to communicate effectively, both orally and in writing. Considerable skills in the management of public sector personnel and other classified personnel represented by bargaining groups, including working knowledge of the progressive discipline process. Advocate, model, learn, and implement St. Paul Public School’s Racial Equity and Gender Inclusion Policies, in Public Purchasing and Contracting and other board policies. Pay, Benefits & Work Schedule This is a 12 month position working 40 hours per week. Salary and benefits are in accordance with the SPSO negotiated labor agreement. The labor agreement and salary schedule can be found at The minimum rate of pay for this position is $90,363. Benefits are available to new employees after 30 days of active employment. Benefits include medical insurance, life insurance, sick leave, pension plan, tax-free retirement account, and flexible spending account. Some employee groups also receive vacation, dental insurance and disability insurance. A benefits summary is available at How to Apply To be considered further, please apply for this position and attach a resume and cover letter to your online application. The Human Resource Department will review your application materials and contact you regarding the next steps. To attach additional documents to your online application, click on the “Additional Attachments” link from the applicant homepage and upload your documents as attachments. Valid file extensions for attaching a document include .doc, .txt, .rtf, and .pdf. This posting will be open until filled. Essential Functions Essential functions are job duties that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation through the Americans with Disability Act (ADA) and the Americans with Disability Amendments Act (ADAAA). The essential functions are typical duties as outlined under Responsibilities. Regular and reliable attendance. May be exposed to various cleaning products. Other Information Transcript – Unofficial transcripts are accepted at the time of hire. You must submit official transcripts within 30 days of your start date. Formal credential evaluation is required for post-secondary education completed outside of the United States. Veteran’s Preference – If you are an eligible veteran applying for a job where veteran’s preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resource Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score. Criminal Background Investigation and Reference Checks – Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months. Equal Employment Opportunity Saint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment. Equity Statement SPPS is committed to an equitable workforce where all employees represent this commitment through equitable practices in their job position.