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Asst Dir of Business Services

Posted Tuesday, June 9

Organization

University of Minnesota - Capital Project Management team

Location

Minneapolis

Description

Link to apply: https://hr.myu.umn.edu/jobs/ext/336084
Qualifications:

Minimum Qualifications:

BA/BS degree in Management, Construction Management, Business, Computer Science, Finance, or a closely related field, and at least eight (8) years of related experience, including three (3) years of direct supervisory experience of professional staff.
Experience with contract management.
Experience in human resources management.
Experience with developing and leading process improvement initiatives.
Experience with budgeting and financial management.
Experience with technology systems and solutions.


Preferred Qualifications:

Experience supporting executive-level decision-making.
Demonstrated successful leadership.
Experience in a complex, decentralized organization.


Knowledge, Skills, Abilities:

Knowledge of capital project planning, design and construction processes
Knowledge of financial management principles, budget development and management, and audit experience
Knowledge of purchasing and risk management functions
Knowledge and understanding of contract management
Knowledge and ability to be a technology interface and apply technology-based tools to collect, interpret, and analyze critical management information
Ability to develop and prepare presentations
Ability to create and manage a document control system
Excellent communication skills
Exceptional analytical and problem solving skills; ability to think strategically, creatively and research new ideas
Ability to foster a cohesive, collaborative and interdependent team environment that can make decisions in an effective, efficient and timely manner
Ability to manage change within a large, dynamic organization
Experience dealing with human resource issues and effectively managing the performance of staff
High degree of independent judgment and discretionary authority

About the Job

This position serves as a key member of the Capital Project Management (CPM) Executive Leadership Team, reporting to the AVP of CPM. The Business Services Assistant Director provides leadership and management of all business services including financial management, strategic business process development, contract management, risk management, technology, and administrative functions to support the Design and Project Delivery units of CPM. This position establishes and cultivates healthy working relationships and interfaces with internal and external stakeholders such as CPM staff and our Internal Service Partners, UServices support units including finance, information technology, and human resources, University Purchasing, University Risk Management, University Faculty and Staff, The Regents, Office of General Counsel, Design and Construction Professionals and others. This position supervises administrative staff.


Responsibilities:
Vendor and Contract Management – Responsible for the development, management, and administration of the contracting process and the maintenance of contract documents for professional project services including the ongoing vendor relationship management, risk evaluation, hands-on operational issue identification and resolution, and contract compliance. Evaluate the vendor marketplace and industry offerings to stay informed of trends, value-added options, and industry best practices and make recommendations to CPM leadership. Work collaboratively with CPM staff, University Purchasing, University Office of Equity and Diversity, University Office of General Counsel and our Vendors. Be an effective advocate for CPM in the management of project procurement and contracting services.

Financial Management – Serve as the primary liaison to University Services Finance. Works closely with Finance to establish requirements, expectations and metrics for departmental budget development and planning, departmental and project accounting, financial reporting, inventory management, operating budget strategies and agreements. Responsible for coordinating construction auditing activities. Assists the department with project budgeting and analysis. Provides input to CPM leadership on budget issues.

Technology – Manage the utilization of technology systems by CPM and delivery of technology services to CPM, including management of external vendor agreements and internal services agreements with University Services Information Technology (USIT) for maintenance and service for hardware and software, project management information systems, and other technology resources and systems that enhance the efficiency and accuracy of project design and delivery. Work with external vendors and USIT to ensure technology resources are functioning at the highest level possible and disruptions in service are addressed quickly. Identify and address breaches of service level agreements with external vendors and USIT. Develop business cases for information technology solutions and work with the USIT Project Management Office (PMO) and other service providers to develop and implement these solutions.

Strategic and Business Process Development – Provide leadership and guidance to CPM teams for continual process improvement. Review project processes and systems, identify inefficiencies and gaps, and develop and implement solutions to improve business operations. Identify benchmarks and create metrics to quantify impact of improvements. Communicate with stakeholders and work to incorporate them in change initiatives where appropriate.

Administrative Management – Manage, mentor, coach, provide training, take corrective action and conduct annual performance reviews for unit’s business support and other staff. Provide policy review and development, customer communications, presentation preparation, and liaison to UServices Human Resources. Foster personal and professional development of all CPM staff. Make recommendations to the AVP regarding compensation, organizational structure, and staffing levels. Lead staff meetings. Oversee and administer the performance management system for CPM.

Other duties as assigned

Working Conditions
This position would operate out of an office environment, and may include construction site environments as well as travel to other areas of the University as necessary.
How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your “My Job Applications” page and uploading documents in the “My Cover Letters and Attachments” section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).


Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
Background Check Information

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Contact

Link to apply: https://hr.myu.umn.edu/jobs/ext/336084

cpm@umn.edu