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Receptionist – Front Desk

Posted Thursday, August 29

Organization

Urbanworks Architecture LLC

Location

Minneapolis

Description

UrbanWorks Architecture LLC

Full-Time Receptionist/Admin Asst. (40 hours/week)

Hours: 8:00 am to 5:00 pm
Hourly Rate: TBD
Location: North Loop Neighborhood

As the first person all UrbanWorks guests come in contact with when they arrive or call, the receptionist acts as our ambassador to the outside world: he or she is responsible for the first personable impression we make on our clients, consultants, staff, and guests each time they visit and for creating a welcoming atmosphere for the firm. The position requires a professional attitude, a willingness to help meet expected deadlines, an eagerness to ensure that architectural staff and firm members are supported, and an interest in consistently providing the highest level of professional service. Responsibilities for the position include but are not limited to:

Responsibilities
1. Front Desk
• Provide welcoming presence for visitors and staff.
• Field all incoming calls.
2. Accounting Support
• Deposits.
• Accounting filing and mailing.
• Project setup/contact updates in data bases.
3. Administrative Support
• Provide filing support to admin and project managers.
• Supplies:
o Take inventory and compile office supply orders.
o Organize supply room and archive additional supplies.
• Mail:
o Out-going and In-coming mail/courier/FedEx/etc.
• Schedule conference rooms/lunch presentations/catering/etc.
• Maintain staff and company calendars.
• Update social media sites.
• General office organization (kitchen, production areas, conference rooms).
4. Take full ownership of role and other responsibilities as assigned.

Preferred Skills and Experience
• Energetic and outgoing; must have positive attitude and pleasant phone voice.
• Excellent organizational skills and high attention to detail.
• Proficiency in Microsoft Office Suite and In-Design/Adobe Creative Suite a plus.
• UrbanWorks Architecture LLC believes in a person’s abilities over experience so if you’re interested in to be part of our design industry, culture and staff; please send resume to:
Robb Olsen @ rolsen@urban-works.com.
• No phone calls please.

Contact

Robb
612-455-3121
rolsen@urban-works.com