Administrative Assistant

Posted Tuesday, February 17

Organization

Station 19 Architects

Location

Minneapolis

Salary / Compensation

Transparency Law not applicable

Description

Administrative Assistant
Job Identification Title: Administrative Assistant
Department: Business Administration / Office Management
Name of Supervisor: Nicole Thompson, President
Date of Job Description: 17 February 2026

Description of Firm
Station 19 Architects, Inc. is a Planning, Architecture and Interior Design firm located in Minneapolis, MN. We are a firm whose primary focus is “Serving Growing Quality Ministries…Together.” We have served over 800 ministries nationally for over 50 years. Our work consists of new buildings, additions, remodels and refresh projects.

Job Summary
The position of the Administrative Assistant is to bring administrative excellence and to engage the office through his/her style, effort and focus! We are looking for someone to support in growing our business with a passion for support and to facilitate relationships between employees and partners of the company, clients and vendors. We are looking for a person who can create energy and who is detailed to ensure that the organizational and business administration policies are being carried out for the company. This person is responsible and must be service oriented as demonstrated by spreading kindness and actively looking for ways to support co-workers and have a willingness to be a team player and do “whatever it takes” to get the job done. The Administrative Assistant is our support system to all the Architects, Interior Designers and Designers in the firm. This is a part-time position (24 – 27 hours / week) with an opportunity to expand.

Essential Functions
• Be a welcoming first impression for our guests by phone and in person
• Assist President with daily & periodic tasks
• Coordination with our Accounting, IT, Advertising, & HR consultants.
• Front desk admin work: answer phones, greet clients, manage emails & mail, file organization, word processing as needed, bank deposits, vendor coordination and maintain environment & office supplies.
• Maintenance of the Professional licenses in various states for corporate and individual.
• Assist in writing/preparing project contracts for the principals.
• Support in Marketing, Proposal / Interview, Conference preparation.
• Set up monthly Lunch and learn seminars for the Design Team.
• Set up and cleanup of in-office meetings.
• Assist in insurance: Health, Dental, Life, LTD, Professional Liability, Retirement plan and Business Owners.
• Maintain professional appearance of the office.
• Lastly, to inhabit your role with passion and heart while being willing to go the extra mile to support and lift up the Team.

Knowledge, Skills, Abilities, and Personal Characteristics
• Knowledge of faith-based terminology and issues.
• Task oriented, attentive to detail, excellent in time management with changing priorities and able to multi-task.
• Skills in Mac, Adobe (InDesign), Monograph (Project Management Software) and Microsoft Office Programs preferred.
• Skills in written and verbal communication.
• Experience working in an Architect’s or similar office ideal, but not required. But interest in working in such an environment would be considered.
• Ability to be highly organized, self-motivated, and work independently.
• Ability to analyze contracts and other legal documents to ensure accuracy & professionalism
• Ability to uphold high moral and ethical practices in the workplace
• Ability to set goals and timelines and follow through

Qualifications
• Bachelor’s Degree in Business OR 2-4+ years of Business Experience preferred but not required.

If you are interested, please apply directly to Cassie Warner at station19@station19.com. Include a resume and cover letter telling us why you chose Station 19 Architects (cover letter is required for consideration). Any further questions please call 612.623.1800.

Contact

station19@station19.com